This privacy notice tells you what information we (GenPol) hold, how we protect and whom we share it with. We are committed to protecting personal data and maintaing the trust and confidence of our partners, clients and visitors to our website.
Who we are
GenPol (Gender & Policy Insights Community Interest Company) is a private limited company incorporated in England & Wales with number 10783588. Our registered address is 11 Peterhouse Mews High Street, Chesterton, Cambridge, Cambridgeshire, CB4 1UW. You can contact us by post at this address or via email using our Contact form below.
GenPol is also registered with the Information Commissioner’s Office – registration ref. ZA345976.
Introduction
We process personal information in order to carry out our consulting services, conduct primary research, as well as in our legitimate interests of maintaining employment and financial records and promoting our services. We always make sure we process personal information fairly and lawfully, as set out in the legislation and this policy, and only to the extent that is necessary to these purposes.
Blog
Our website is hosted at WordPress.com, which is run by Automattic Inc. We use a standard WordPress service to collect anonymous information about users’ activity on the site, for example the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it. WordPress requires visitors that want to post a comment to enter a name and email address. For more information about how WordPress processes data, please see Automattic’s privacy notice.
E-newsletter
We use MailChimp as third-party provider to manage our e-newsletter. When you subscribe, your email address will be stored in a MailChimp list and used to send out email campaigns. You can unsubscribe at any time by clicking on the Unsubscribe link in the body of the email.
Contact us
If you contact us via our online form, email address or any of our social media, we will process your personal information (which may include identifiers such as name, surname and email address as well as any information you decide to share with us) in compliance with the Data Protection Act and General Data Protection Regulation (EU 2016/679). We will retain your personal information strictly with the purpose of processing your enquiry. Your personal information will never be transfered to or accessed by third parties.
Research
When we conduct primary research (e.g. focus groups, interviews), we may process personal data including, but not limited to, name, surname, date of birth, preferences and behaviours. Data is normally anonymised or pseudonymised at the source. When we require to keep a record of personal identifiers, we will ask you to provide your consent.
Use of data
We comply with the principles of data minimisation and storage limitation; this means that we only retain information that is necessary for the time and scope of our processing activities. We make sure your personal data is always granted the highest level of protection, for example by using US data processors that are verified by the EU-US Privacy Shield initiative.
Provided that a written contract is in place, we may share information with our staff, partners, associates, customers, clients, suppliers and service providers e.g. professional advisers. Some of our third-party service providers may have access to your data in order to perform services on our behalf including third parties who help to maintain the security and performance of our website. We may also share your data where there is a legal obligation to do so.
Your rights
Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information. Your rights, include: the right to request a copy of your data, the right to rectification of incorrect data, the right to request erasure of your data, the right to restrict processing of data, the right to object to processing, and the right to complain. You also have the right to lodge a complaint with the supervisory authority, if you feel your data is being processed unlawfully by contacting the Information Commissioner’s Office.
Cookies
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website. We only use cookies to collect anonymous information about website usage. This enables us to improve the user experience and understand what features visitors use more often. In no way cookies allow us to access your computer/mobile/laptop or make changes to it. You can learn more about cookies here and change your cookie settings depending on your browser.
External links
Where we provide links to websites of other organisations, this privacy notice does not cover how that organisation processes personal information. We encourage you to read the privacy notices on the other websites you visit.
Terms of use & changes to this policy
By using our site, you indicate that you accept the terms of use set out above and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using our site.
We keep our privacy notice under regular review. You are advised to visit this page periodically in order to keep up to date with any changes. This policy was last updated on 25 May 2018.